Overview
Obtaining an official birth certificate in Pelmadulla—whether registering a newborn for the first time or requesting certified copies of an existing registration—is a structured procedure governed by Sri Lanka’s Registrar General’s Department under the Births and Deaths Registration Ordinance.
For residents of Pelmadulla, civil registration services are handled primarily through the Pelmadulla Divisional Secretariat Office and local Divisional Registrars of Births and Deaths. This article provides a comprehensive, step-by-step walkthrough covering initial registration, requesting certified extracts, late registrations, translations, and online request options.
Please check the given instructions to get your birth certificate.
1. Registering a New Birth in Pelmadulla
When a child is born in or near Pelmadulla (such as at the local hospital or within the division), the birth must be registered promptly.
Who Can Notify the Birth?
Under Sri Lankan law, eligible informants include:
- Either parent (Father or Mother)
- Persons present at the time of birth
- Legal guardians or caregivers
Initial Registration Steps (Within 3 Months)
Births registered within 3 months of occurrence are processed free of charge.
- Hospital Births: If the birth takes place at a government or private hospital in or near Pelmadulla, the hospital administration issues a declaration/report confirming the birth.
- Home Births: If the child is born at home, the Grama Niladhari (GN) of your specific division in Pelmadulla must be notified within 7 days. The GN prepares Form B23 to submit to the local Registrar.
- Form Completion: Obtain and fill out Form CR01 (Registration Form). You can collect this form from the local Births and Deaths Registrar office, the Pelmadulla Divisional Secretariat, or download it from the official Registrar General’s Department portal.
- Submission: Submit Form CR01 along with the supporting documents to the Registrar assigned to the division/hospital where the birth took place.
Required Documents for First-Time Registration
- Duly completed Form CR01
- Hospital birth report / declaration form
- Original and photocopies of parents’ National Identity Cards (NICs)
- Original and photocopy of parents’ marriage certificate
- Photocopies of parents’ birth certificates
Note for Unmarried Parents: If the parents are not legally married, both must appear before the Registrar to include the father’s name and details on the birth entry.
Once registered, an initial copy of the birth register is issued free of charge to the informant. Always review the document carefully for spelling or typographical errors before leaving.
2. Obtaining Additional Certified Copies (Extracts)
If you already have a registered birth in Pelmadulla and require certified copies for schooling, passport issuance, visa applications, or legal transactions, you can apply directly through the Civil Registration Division of the Pelmadulla Divisional Secretariat.
Website Link. http://www.pelmadulla.ds.gov.lk/index.php/en/
Application Process (In-Person)
- Obtain Form B63: Visit the Pelmadulla Divisional Secretariat Office and collect Form B63 (Application for Search of Register and/or Certified Copy).
- Provide Details: Fill in the full name, date of birth, place of birth, father’s name, mother’s full name, and—if known—the registration division, volume, and folio/certificate number.
- Pay Official Fees:
- If the certificate number and registration date are known: Rs. 120.00 per copy.
- If details are unknown (requires a record search up to 2 years): Rs. 250.00 for search + first copy.
- Each additional copy: Rs. 120.00.
- Collect Document: If the record is stored locally or digitized in the central database, processing is usually completed promptly on designated public counter days (typically Monday to Friday).
3. Applying Online via the eBMD Portal
Sri Lanka’s Registrar General’s Department provides an eBMD Online Portal, allowing citizens to request certified extracts of birth certificates online without waiting in physically crowded queues.
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1. Access: https://online.ebmd.rgd.gov.lk
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2. Fill application details & upload information
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3. Receive SMS/Email Payment Link (within 2 days)
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4. Pay securely via Visa / MasterCard
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5. Receive via Registered Post OR Collect at DS Office
Steps to Apply Online:
- Visit the portal at
[https://online.ebmd.rgd.gov.lk](https://online.ebmd.rgd.gov.lk). - Fill in the online form with exact details of the birth entry.
- Choose your collection preference: Registered Post to your Pelmadulla address, or Collection at the Pelmadulla Divisional Secretariat Office.
- Wait for a payment confirmation link sent via SMS/Email (typically within 1–2 business days).
- Complete payment using a Visa or MasterCard.
Digitized Records Notice: Historical records registered between 01.01.1960 and 31.12.2020 are generally indexed in the central eBMD database. If your record is digitized, you can request copies from any Divisional Secretariat in Sri Lanka or online.
4. Late Birth Registration (After 3 Months)
If a birth in Pelmadulla was not registered within the standard 3-month window, it becomes a Late Registration handled under Section 16 or 24 of the Ordinance.
Requirements for Late Registration
Because verification is required to prevent duplicate or fraudulent records, additional proof is needed:
- Request letter addressed to the Additional District Registrar / Divisional Secretary
- Form B6 application form
- Birth declaration/report from the Grama Niladhari or hospital
- Immunization card (CHDR / Child Health Development Record)
- Family Health Officer / Midwife report
- Parents’ Marriage Certificate and Birth Certificates
- Birth certificates of older/younger siblings (if applicable)
- School leaving certificate or horoscope (if available)
Once submitted at the Pelmadulla Divisional Secretariat, the Additional District Registrar will review the application, conduct an inquiry if necessary, and issue authorization to register the birth.
5. Obtaining English or Tamil Translations
If you need an English translation of a Sinhala birth certificate (e.g., for foreign university admission, employment, or visa processing), you can obtain an officially certified translation through government channels.
- Where to Apply: At the Registrar Division of the Divisional Secretariat or official translation desks operating under the Registrar General’s Department.
- Fee: Standard official translation fee is Rs. 600.00 per translated copy.
- Documents Required: The original certified birth certificate extract issued by the Divisional Secretariat, completed translation application form, and identity documentation.
Summary of Fees & Process Overview
| Service Type | Key Document/Form | Location / Method | Standard Fee |
| New Registration (< 3 Months) | Form CR01 | Local Registrar / Pelmadulla DS | Free |
| Certified Copy (Number Known) | Form B63 | Pelmadulla DS Office / eBMD Portal | Rs. 120 |
| Certified Copy (Search Needed) | Form B63 | Pelmadulla DS Office | Rs. 250 |
| Official Translation | Translation Form | DS Office / Designated Translators | Rs. 600 |
Practical Tips for Visiting the Pelmadulla Divisional Secretariat
Check Details: Before leaving the counter, verify the spelling of names, dates, and locations on newly issued extracts to avoid the need for subsequent amendments.
Working Hours: Weekdays (Monday to Friday) from 9:00 AM to 3:00 PM (public service windows are best visited on Mondays and Wednesdays).
Identification: Always carry your original National Identity Card (NIC) and clear photocopies of all related documents.